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Core Conversion Methodology

The biggest problem with a KJS conversion is boredom!

“Never leave the fate of your organization in the hands of a software vendor!”

~Kenneth Sole

Core Conversion Methodology

One of the services Kenneth J. Sole & Associates, Inc. specializes in is the conversion of Core Processing Systems. Our team has managed scores of core conversions for financial institutions ranging in size from small community banks to multi billion dollar financial institutions. As a result of the years of experience gained from conducting these engagements, the firm has developed a very formal and structured conversion methodology that will be applied to your conversion effort.

“The biggest problem with a KJS conversion is boredom!”

Project Management Structure
Executive Steering Committee (Monthly)
Project Sponsor (Bank)
Project Manager(s)
Vendor Project Manager/representation
Conversion Management Delivery Team

Formal Tracking and Control Documents utilized (partial list)
Key Project Milestones
MS Project Plan
Ancillary Systems Matrix
External Agencies Matrix
Risk Management Matrix
Issues Matrix
Key Decisions Matrix
Participant Contact Lists
Past Due Tasks
Communications Plan (Internal)
Communications Plan (Customer)
Data Validation Matrix
Test Plan development and Test Script execution documents
Go live Readiness Audit
Balancing/Reconciliation Controls
Detailed Go-Live Schedule of Events

Methodologies Utilized
Critical Path Processing (PERT)
Progress Tracking (GANTT)
Risk-Based Assessment (Risk Identification/Mitigation/Remediation)
Conversion Project Activity Components
Operational Review
Processing Gap Analysis
Product Review
Data Integrity Review (existing platform)
Ancillary System/Interfaces Review
External Agency Review
Special Forms Review
Reports Review
Data Mapping
Data Conversion
Data Validation
Unit Testing
Controlled Integrated Testing
Controlled Conversion Balancing
Bank Balancing
Mock Conversion
Readiness Assessment
Go/No Go Decision
Go Live Planning
Post Conversion Audit

Day Two Activities
Other new system implementations
Process/Procedures Formalization
Process Performance Review